We are recruiting for three new full-time permanent positions - a Communications Officer, a Conference Coordinator and a Finance Officer

Alzheimer Europe Is looking to immediately fill the following Luxembourg-based positions:

·         Communications Officer (m/f/x)
·         Conference Coordinator (m/f/x)
·         Finance Officer (m/f/x)

Alzheimer Europe is an equal opportunities employer and the organisation welcomes applications from interested individuals regardless of sex, gender, racial or ethnic origin, religion or belief, disability, age or sexual orientation, however only candidates who have the right to live and work in Luxembourg can be considered.

We welcome applications from people with disabilities. If you require reasonable accommodation with regard to the application process, please let us know.

The work address is in Senningerberg, Luxembourg and flexible working hours and teleworking will be offered. as per teleworking policy and law, occasional telework should not exceed 10%.

Please read each job posting carefully before you apply. Your application should be as complete as possible to allow us to identify the relevant skills, knowledge and experience you bring to the specific job.

All applications will be reviewed by the selection committee who will shortlist applicants to be interviewed in the Alzheimer Europe office between 3 and 14 February. In exceptional cases, online interviews may be organised.

We receive a high number of applications and we will give priority to those who can demonstrate that they meet all the essential criteria listed. Due to the large number of applications we receive, we will not be able to answer questions about the job vacancies, individual applications or rejections by phone or email. All applicants will be informed at the end of the recruitment process.

In accordance with privacy regulations, we will only keep your application documents for the duration of the process. These documents will only be shared with the selection committee and will be erased, once the process is over.

In line with our safeguarding policy, we will request successful candidates to provide references to us. For the position of finance officer, we will also require a criminal record (“casier judiciaire”) check.

Salaries and careers

The salaries of Alzheimer Europe staff members are determined according to the careers and grades fixed in the organisation’s Financial Regulations and in accordance with the below salary table. Salaries are expressed in points and the value of the point is fixed according to the collective agreement of the social sector in Luxembourg (The value was: 22,82999€ on 1 January 2025).

The Communications Officer and Finance Officer are employed in career U1 and the conference coordinator in career S. Newly employed staff members will start their career at grade 1, unless their previous work experience warrants a higher level.

Employees benefit from annual advancements in salary grades and will be awarded an end of year allowance which amounts to half a thirteenth month.

Salary table

1 Communications Officer (m/f/x) (Full time)

On a permanent basis

As the Communications Officer, you will:

• Contribute to the organisation’s monthly e-newsletter and quarterly Dementia in Europe magazine (writing, editing and proofreading).
• Maintain and update the organisation’s website using the content management system Drupal.
• Support the management of social media accounts (X/Twitter, LinkedIn, Instagram, Facebook) and development of the BlueSky account for the organisation.
• Plan, create, and schedule engaging posts across all these social media platforms, to support the organisation’s campaigns, events and publications.
• Develop high-quality visual assets using Adobe Photoshop, Canva, and similar tools for campaigns, social media, and events.
• Edit and produce videos using Adobe Premiere Pro and manage the organisation’s video content on YouTube & Vimeo.
• Help plan and execute communications around the organisation’s Annual Conference.
• Contribute to press releases (writing and disseminating).
• Help to maintain and grow the organisation’s contacts with the media, by:
  • keeping a database of media contacts
  • engaging with media contacts regularly to share press releases, publications, campaigns, and other news related to our Annual Conference and other events and activities.
• Contribute to the communications strategy of the organisation, particularly through the use of analytics for social media and impact reporting.

You should have the following experience and qualities:

• Completed university education and/or significant experience in a similar position (a university education in communication or journalism would be an advantage).
• Mother tongue / equivalent in English (knowledge of other EU languages would be a plus).
• Excellent writing skills, attention to detail, and strong proofreading and editing skills.
• Experience of managing and growing social media channels, including content scheduling and analytics.
• Proficiency in Microsoft Office. Advanced skills in graphic and video content creation, such as Adobe Suite (Premiere Pro, InDesign, Photoshop) and Canva will be considered an advantage.
• Experience of website development and design. Proficiency in CMS platforms such as Drupal and good understanding of HTML will be considered a plus.
• A keen sense of responsibility and initiative.
• Ability to work closely with colleagues across various teams, demonstrating strong interpersonal skills.
• Willingness to travel abroad for meetings, conferences, and networking opportunities.

Please apply by sending your CV, together with a cover letter (both documents in English), by 31 January 2025, to: Alzheimer Europe a.s.b.l., 5B, Heienhaff; L-1736 Senningerberg or via e-mail to info@alzheimer-europe.org

1 Conference Coordinator (m/f/x) (Full time)

On a permanent basis

As the Conference Coordinator, you will:

• Be in charge of the Annual Conference of Alzheimer Europe attracting around 1,000 participants from 50 countries.
• Organise comparative quotes for future Annual Conferences in collaboration with Finance Officer.
• Deal with conference platform to set up online registration and abstract submission and evaluation process.
• Organise abstract evaluation and follow up of successful presenters.
• Collaborate with organising committee and programme committee to invite and contact speakers. Look after travel and accommodation needs of invited speakers.
• Keep conference website and online programme up-to-date.
• Collaborate with local conference suppliers and conference venue for all practical and technical aspects of conference and social programme.
• Liaise with publishers for printed programme and other conference material.
• Work with AE conference sponsors and deal with adverts, exhibition and symposium needs.
• Coordinate poster and sponsor exhibition.
• Monitor finances against budgets in collaboration with Finance Officer.
• Set up online evaluation of conference.

You should have the following experience and qualities:

• Completed secondary education and/or significant experience in a similar position (education in events or conference management would be an advantage).
• Mother tongue / equivalent in English (knowledge of other EU languages would be a plus).
• Good writing skills and attention to detail.
• Experience of managing events and conferences.
• Proficiency in Microsoft Office. Experience with website management systems considered an asset).
• A keen sense of responsibility and initiative.
• Ability to work closely with colleagues across various teams, demonstrating strong interpersonal skills.
• Willingness to travel abroad for Annual Conference, site visits and Conference management and organisation events.

Please apply by sending your CV, together with a cover letter (both documents in English), by 31 January 2025, to: Alzheimer Europe a.s.b.l., 5B, Heienhaff; L-1736 Senningerberg or via e-mail to info@alzheimer-europe.org

1 Finance Officer (m/f/x) (Full time)

On a permanent basis

As the Finance Officer, you will:

• Deal with daily book keeping and monthly closing, invoicing and cost accounting using the organisation’s accounting software Sage BOB , and prepare online payment orders for signature by Executive Director, Chairperson and Honorary Treasurer.
• Monitor the organisation’s finances and project budgets and prepare financial reports and quarterly forecasts for the Board of Directors.
• Draft the annual financial statements of Alzheimer Europe a.s.b.l. and Alzheimer Europe Foundation for approval by the Board of Directors and ensure external audit by the association’s “Réviseur d’entreprises agréé”.
• Prepare annual budget of organisation for approval by Annual Meeting and Board of Directors in collaboration with Executive Director.
• Keep association and foundation profiles on “Registre du Commerce” and “Registre des bénéficiaires effectifs” up-to-date.
• Liaise with Payroll provider regarding salary related tasks.
• Deal with “Know your customer” procedures for banks, sponsors and suppliers.
• Organise comparative quotes for future Annual Conferences in collaboration with Conference Coordinator.
• Liaise with sponsors of Alzheimer Europe’s activities and Annual Conference.
• Deal with conference registrations and financial questions from conference participants and sponsors.
• Prepare budgets and develop financial reports for European research projects in collaboration with Research and Public Involvement Teams.

You should have the following experience and qualities:

• Completed university education in accounting, financial management or fundraising and/or significant experience in a similar position.
• Perfect knowledge of English AND French (additional languages would be considered a plus).
• Excellent accounting skills.
• Good knowledge of accounting software Sage BOB and other computer programmes (Excel).
• A keen sense of responsibility and initiative.
• Ability to work closely with colleagues across various teams, demonstrating strong interpersonal skills.

Please apply by sending your CV, together with a cover letter (both documents in English), by 31 January 2025, to: Alzheimer Europe a.s.b.l., 5B, Heienhaff; L-1736 Senningerberg or via e-mail to info@alzheimer-europe.org